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Q What time management tips can you offer to workers and managers to help them stay productive?

Expert: Mary Ann Pate

A Time management is an ongoing challenge and is often difficult to achieve on an ongoing basis. But developing three simple habits can make a huge difference and help anyone be more productive.

Make a "To-Do Today" list. Everyone should have a To-Do list, either paper or electronic, where all to-dos are in one place so they all can be seen and then prioritized. Select the items from that list to create a "To-Do Today" list. List only those items you know you can realistically accomplish in one day.
Designate a special place for your "Action Files" and work on one task at a time. Put your Action Files in folders so you can find them quickly and put them away easily, perhaps a bottom desk drawer. Everything pertaining to a particular project should be in its file. Keep your desk clear with only the current project on it. Keeping your desk clear of clutter will help you keep your mind clear, too.
Manage interruptions and be flexible. Allow non-urgent phone calls to roll to voicemail. If necessary, turn off your computer monitor and speakers to avoid being distracted by every incoming email. Make a conscious decision to change priorities, if necessary, but don't shift gears just because something new comes up. Make sure it is really more important than your current task or project.

Clients often ask "What should I do?" The question really should be "What will I do?" The peace of mind that comes with a sense of accomplishment is an easily-attainable reward.

Mary Ann Pate is an Organizing and Productivity Consultant, past president of the San Francisco Bay Area Chapter of the National Association of Professional Organizers, a member of the National Association of Women Business Owners, and founder of A Timely Solution. www.atimelysolution.com.

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